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Financial Support:

• Assist with financial recordkeeping, reconciliations, and reporting.
• Support appropriate use of CU Procurement Cards and Travel Cards in line with university policies
• Compile, validate and review receipts from card holders, build expense and reimbursement reports, and appropriately allocate and code charges according to defined standards
• Process requests for new PCards and TCards, requests to change billing limits, and PCard and TCard cancellations
• Assist with monitoring expenditures across multiple accounts and funds each month, identify and flag concerns
• Support gift card custodians with monthly expenditure updates
• Maintain organized financial and compliance records
• Support month-end and year-end close processes

Contract and Procurement Support:

• Review and triage incoming requests to pay external vendors
• Review invoices & POs; route for processing through appropriate system
• Track and document the progress and status of key actions through Institute processes and systems, and coordinate timely responses for identified issues and delays
• Monitor contract “lifecycles”, including expiration dates and addendum requirements, and coordinate timely actions in line with Institute policies and procedures

Travel Support:

• Assist employees and non-employee collaborators with travel arrangements, reimbursements, and reconciliations.
• Provide excellent customer service to travelers throughout all stages of the travel process.
• Educate travelers on procedures and ensure compliance with CU, state, and sponsor regulations.
• Recommend process improvements and assist in updating travel procedures and policies.

Other Duties as Assigned:

• Provide general administrative support to ensure timely execution of key processes as part of the Finance & Personnel team
• Create and update internal standard operating procedure documentation for key processes

• This position will start as a long term temporary position that we anticipate lasting a year. Continued employment and conversion to a permanent position may be considered depending on performance, funding, and organizational requirements.
• The role follows a hybrid schedule, requiring a minimum of three days onsite each week. Additional onsite presence may be needed depending on team needs.
• Visa sponsorship is not available for this position.

$30-35/hr.

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.��

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• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.
• Two (2) years of relevant experience in accounting, finance, administration, and/or travel support

• Ability to learn tasks quickly and efficiently.
• Ability to respond quickly to situations that arise on a day-to-day basis.
• Excellent organization and time management skills.
• Strong verbal and written communication skills and a customer service orientation.

• Advanced skills in Excel and experience using software or systems to process financial transactions, travel, and/or procurement actions.
• Excellent interpersonal communication, organizational skills, attention to detail, and ability to problem-solve.
• Experience with mFIN, Concur, Marketplace, Peoplesoft and other CU systems. Experience with Asana or other project management software.
• Three to five years’ experience in finance, accounting, or travel & expense management.